There are several options available so be sure to choose the plan that works best for you. Mix and match as needed for every situation!

Track Scan recommends the following:

• Options 1, 2 and 3 for Hospitality Villages - guests meet before the event and then leave the area to go to grandstand seating.
• Option 2 - guests will not have a common, or initial, meeting place.
• Option 4 for Hospitality Suites - guests generally stay within the suite location during the event.
• Pit Tour Options can be tailored for Options 1 and 4.

* Please note there is a minimum order of 12 units required for delivery options.

$15.00 per unit for Race/One Day; $5.00 per unit each additional day

• Track Scan delivers the scanners and headsets to your hospitality location.

• You issue the scanners to each guest by noting the guests' names and phone numbers on the Delivery Receipt, which is printed in serial number order.
• Track Scan picks up empty totes and any unissued scanners at the beginning of the event.
• Guests return their scanners individually to any of the Track Scan locations located around the facility up to 1 hour after the race conclusion.
• Guests receive an electronic Return Receipt for Proof of Return upon returning the equipment.
• * If your guests will be gathering in the hospitality area following the event, Track Scan can arrange to pick up the units from your tent.
• With Option 1, you are responsible for both the rental fees and security deposits.

$20.00 per unit for Race/One Day; $5.00 per unit each additional day

• Track Scan produces customized Track Scan Rental Cards for your company.  There is a nominal charge of $1 per card for initial card stock.  The stock can be reused for future orders at no additional charge; however, if stock is too low and new cards need to be printed to complete an order, the charge of $1 per card applies.  Rental Cards are shipped to you at least five business days prior to the event unless otherwise requested.
• You distribute the Track Scan Rental Cards to your guests; your guests present the Rental Card, along with a major credit card for the security deposit, at any Track Scan location.
• Track Scan issues the rental scanners to your guests from our locations, generally found right outside your hospitality area.
• Guests return the units to any of our locations at any time or up to 1 hour after the race conclusion.
• Guests receive an electronic Return Receipt for Proof of Return upon returning the equipment.
• Track Scan provides a detailed Redemption Report and invoice only for the units that were actually issued, or 25% of the original order, whichever is greater.
• With Option 2, you are responsible for rental fees; your guests are individually responsible for security deposits.

$25.00 per unit for Race/One Day; $5.00 per unit additional day

• A $10 discount coupon is offered to your guests.
• Track Scan provides a pre-printed $10 Discount Coupon for you to give your guests. There is a minimal charge of $.30 per coupon for new stock. Discount Coupons will be shipped to you at least five business days prior to the event weekend unless otherwise requested.
• Guests present the Discount Coupon, along with a credit card for the security deposit, at any Track Scan location.
• Guests return the rentals to any of our locations at any time or up to 1 hour after the race conclusion.
• Guests receive an electronic Return Receipt for Proof of Return upon returning the equipment.
• With Option 3, your guests are responsible for their individual rental fees and security deposits.

$15.00 per unit for Race/One Day; $5.00 per unit each additional day

• Track Scan delivers the designated number of units directly to your suite. A Delivery Report listing the serial numbers of the units is included.
• Our staff follows up during the race to ensure your guests are satisfied.
• Track Scan picks up the rented units from your suite after the race.
• With Option 4, you are responsible for both the rental fees and the security deposits.

$250.00 flat fee when ordered in combination with Option 1 or Option 4

Allow your customers to get a behind-the-scenes look at the "sights and sounds" of racing.

• Take your guests on a private guided Pit Tour using a quality voice-activated two-way transmitter with minimal risk of interference. No more yelling above garage noises or using bull horns.
• Your hospitality tour guide speaks into the transmitter communicating to every guest, without interruptions or noise distractions. And only your guests hear the tour guide.
• Each guest uses his/her own radio scanner and noise-canceling headset to hear your tour guide.
• Pit Tours using scanners and headsets are a great opportunity to deliver your product or company message along with giving guests a real behind-the-scenes tour.
• * Please note: Track Scan provides only the equipment. We do not offer Tour Guides or arrange for Pit Tours with individual facilities.
• If any of these options appeal to your company and you would like to take the next steps, click here.